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Office Administrator

4 Pinchin Street, London, UK

Job Type

Full-time, Permanent

Workspace

Office

Schedule

Monday to Friday

Pay

£21000 - £25000 per year

Application Deadline

20 June 2024

Expected Start Date

2 September 2024

About the Company

OMG Education Independent School is a vibrant and welcoming alternative provision with a strong commitment to academic excellence and student wellbeing.

About the Role

We seek an experienced and proactive administrator to manage our school's administrative operations and quality assurance processes. As an administrator, you will play a crucial role in maintaining efficient administrative systems and procedures while upholding the highest quality standards in our school. Your administration, quality management, and compliance expertise will contribute to our organisation's overall success and growth.

Job Description and Person Specification

OMG is committed to safeguarding and promoting the welfare of children and/or vulnerable adults and expects all staff and volunteers to share this commitment. Successful applicants must undertake safer recruitment checks, including social media and criminal record checks.


The post you are applying for is exempt from the 'Rehabilitation of Offenders Act 1974’. You will be required at the interview stage to declare any unspent convictions, spent convictions, pending charges/current Police investigations, bind overs, warnings/ cautions or reprimands.


School: OMG Education Independent School

Location: Whitechapel

Start Date: Sep 2024


General duties on a day-to-day basis:

· Answering Phone Calls and Handling Queries: You will be the first point of contact for incoming phone calls, greeting callers professionally, understanding their needs, and directing them to the appropriate person or department. You will also handle general queries, providing course information and assistance as required.

· Purchase Order and Invoice Management: Your responsibilities will include raising, recording, and processing purchase orders and invoices related to our school. This involves ensuring accurate documentation, tracking orders, and maintaining organised records.

· General Administrative Duties: You will contribute to maintaining an efficient office environment by performing general administrative tasks such as scanning documents, filing paperwork, sending letters to parents, doing post office runs, and handling confidential materials.

· Data Entry and Spreadsheet Work: Accurate data entry and management are essential. You will work with spreadsheets to record and update information, including learner exam results and other relevant data.


Specific Duties:

· Learner Registration and Assessment: You will assist in the registration process for learners, collecting necessary information, ensuring accuracy, and entering details into our registration system.

· Learner File Management: Maintaining up-to-date and organised learner files is crucial. You will ensure learner files are complete, accurate, and properly stored on shared drives or systems, including essential documents and certifications.

· Exam Result Tracking: Accurate recording and updating of learner exam results are vital for monitoring progress and meeting reporting requirements. You will maintain designated trackers or systems for this purpose.

· Communication and Coordination: Effective communication is key. You will liaise with students and tutors, conveying important information such as class schedules and student absences. Clear and professional communication skills, both written and verbal, are essential for coordination and smooth operations.

· Support to Head of IT and Compliance: You will provide administrative support, including reporting, organising paperwork and data, scheduling meetings, and assisting with diary management. Additionally, you may be involved in preparing reports, taking meeting notes, and supporting HR-related duties.

· HR and Staff Management Support: Assisting with HR-related tasks, such as managing HR files, maintaining statutory documentation, recording staff absence, and supporting new staff onboarding, will be part of your role.


The Successful Candidate will need:

· A minimum of two years of administrative experience in a busy office environment, preferably in an educational setting

· Good levels of IT skills and experience, such as

o Microsoft Office Applications

o School Management Systems, e-g. Arbor MIS system

· Highly organised with excellent attention to detail.

· Professional and confidential conduct in handling sensitive information.

· Capability to prioritise workload and work independently.

· Ability to work under tight deadlines and handle pressure.


Benefits:

· Opportunities for professional development and career progression.

· Supportive and collaborative working environment.

· Supportive senior leadership team.

· Smart-casual dress code.

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